Cost and Budget Planning

Objective

• Due to cost planning, costs and revenues caused by the project should be planned and calculated.

Information

• In PLANTA project, budget and costs (planned/actual/remaining/total) are allocated to 5 cost type groups.
• Revenues (Resource type = 8) are edited and displayed separately from costs without being allocated to cost type groups.

Master Data Entry

Procedure

• In the Conversion Factors module, conversion factors for the monetary evaluation of effort can be defined.
• In the Cost Type Groups module, cost type groups are defined in order to structure and summarize costs.
• In the Cost Types module, cost types are defined which are then assigned to the groups defined in the Cost Type Groups module. Additionally, conversion factors are assigned to the cost types.
• In the Resource Data Sheet module, a conversion factor and a default cost type are assigned to each resource.
• In the Cost Centers module, cost centers are defined.
  • Cost centers are not used for cost calculation but for cost analyses.

Planning

Information

• Budget, cost planning and controlling are performed in the Budget module.
• Here
  • Budget is planned manually.
  • Depending on the model parameters
    • Costs are either entered manually or
    • Calculated costs from the Project component (resource planning) are displayed.

Notes

• The %-allocation of budgets and costs to cost centers (DT819 Project/Cost Centers) in the Project Core Data is not part of the actual cost and budget planning. Primarly, they serve for allocating costs when exporting to ERP systems.
• The %-allocation of budgets and costs to programs (DT819 Project/Program) in the Project Core Data is not part of the actual cost and budget planning.

Cost Calculation

Information

• Costs are calculated by capacity scheduling.
  • Therefore, the CS with CP (capacity scheduling with cost planning) parameter has to be activated in the Model and Model Parameters module.

Cost calculation per load record
Total costs load	Actual costs load + remaining costs load
Remaining costs load	Remaining load x (Conversion factor planned and remaining of the resource + conversion factor planned and remaining of cost type)
Planned costs load	Planned load x (Conversion factor planned and remaining of the resource + conversion factor planned and remaining of cost type)
Actual costs load	Actual load x (Conversion factor of the resource + conversion factor of cost type)

Cost Summarization

Information

• Summarization along the project structure
  • Due to scheduling, costs are calculated on the basis of factors based on cost calculation and the calculated values are written into DT472 Load.
  • Calculated values from DT472 Load are summarized in DT463 Task and DT461 Project via DT466 Resource assignment.
  • Budget values are summarized along the project structure.
• Summarization period
  • Manual entry of costs in yearly tranches in DT861 Budget/Costs/Benefit per Year
  • The values of the yearly tranches are summarized to the total values in the project in DT461 Project.

Reporting

Information

• Analyzing modules for budget, costs and revenues are accessible via
  • the Cost Overviews and
  • the Reporting link in the Budget module.
• Some analyses are also in the Info Board module.

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See also: Budget