Synchronization of Planned Data in PLANTA Hybrid

• The following data is initially synchronized from PLANTA project to PLANTA pulse:
  • selected task (ID and name)
  • project of the selected task (ID and name)
  • manager of the project
  • resource assignment of the selected task (name and code of the respective persons)
  • NEW Calculated dates of the selected task
• If particular data of a task already synchronized with PLANTA pulse is changed, synchronization must be reinitiated manually in order for the changes to be transmitted to PLANTA pulse. Here, changes to the following data is transmitted and changed in PLANTA pulse as well:
  • ID and name of the synchronized task
  • ID and name of the synchronized project
  • Resource assignments of the selected task (only addition of the new assignment)
  • NEW Calculated dates of the selected task

The following data is initially synchronized from PLANTA project to PLANTA pulse:

• selected task (ID and name)
• project of the selected task (ID and name)
• manager of the project
• resource assignment of the selected task (name and code of the respective persons)

In follow-up synchronizations of the already synchronized data, the following changes are transmitted to PLANTA pulse and are updated there as well:

• ID and name of the synchronized task
• ID and name of the synchronized project
• Resource assignments of the selected task (only addition of the new assignment)

• Select the "PLANTA pulse" entry in the External system field in the Project Core Data module of the required project. The selection causes the controlling elements required for synchronization to be displayed in the Schedule module: the PLANTA pulse checkbox and the Synchronize with PLANTA pulse entries in the context menu.
• Activate the PLANTA pulse checkbox in the Schedule module for the task to be synchronized with PLANTA pulse and save.
• Right-click on the project header bar and select the Synchronize with PLANTA pulse command from the context menu.
• As soon as the synchronization is completed, a message is displayed which informs you on whether the synchronization was completed successfully or whether problems have occurred.
• If synchronization was completed successfully,
  • open PLANTA pulse and log-on with the user which corresponds to the project manager in PLANTA project or to one of the resources assigned to the synchronized task, depending on whether you want to continue planning with pulse or whether you simply want to have a look at the data.
    • In the Boards panel in PLANTA pulse, you see the following:
      • A project corresponding to the PLANTA project project has been created automatically. The name of the project contains the ID and the name of the respective project in PLANTA project. The key of the new project in PLANTA pulse is independent of the ID in PLANTA project.
      • The project contains a board which corresponds to the task which you have synchronized from PLANTA project before.
        • The name of the task is also the name of the new board.
        • The board contains defined lists by default (copied from a stored template), which can be renamed or deleted, if necessary. New lists can be created as well.
          • In the PLANTA customizer master data, default lists are defined as listbox values in listbox category 00000422.
      • If there are resource assignments on the synchronized task, they are also automatically created as board members in PLANTA pulse.
      • The manager of the respective project in PLANTA project is automatically a board member, even if he/she is not assigned to the task as a resource.
        • I.e. the resources which are not assigned to the task or which are no project managers do not automatically become board members and cannot access the board in PLANTA pulse. This also applies to multi-project managers, persons responsible for the task, and resources which have synchronized the task, provided that they are not assigned to the task. These resources can, however, be invited to the board by the board administrators and hence become members with access to the board.
      • NEW The calculated dates of the task from PLANTA project have been applied as a due date for the respective board in PLANTA pulse.
• If errors were reported after completion of the synchronization, all transactions which have not run through will be displayed in the Open Configurations module (PLANTA link). By opening the log file on the required transaction, you can retrace closely which errors have occurred.

NEW Select the "PLANTA pulse" entry in the External system field in the Project Core Data module of the required project. The selection causes the controlling elements required for synchronization to be displayed in the Schedule module: the PLANTA pulse checkbox and the Synchronize with PLANTA pulse entries in the context menu.

Activate the PLANTA pulse checkbox in the Schedule module for the task to be synchronized with PLANTA pulse and save.

Right-click on the project header bar and select the Synchronize with PLANTA pulse command from the context menu.

As soon as the synchronization is completed, a message is displayed which informs you on whether the synchronization was completed successfully or whether problems have occurred.

If synchronization was completed successfully,

• open PLANTA pulse and log-on with the user which corresponds to the project manager in PLANTA project or to one of the resources assigned to the synchronized task, depending on whether you want to continue planning with pulse or whether you simply want to have a look at the data.
  • In the Boards panel in PLANTA pulse, you see the following:
    • A project corresponding to the PLANTA project project has been created automatically. The name of the project contains the ID and the name of the respective project in PLANTA project. The key of the new project in PLANTA pulse is independent of the ID in PLANTA project.
    • The project contains a board which corresponds to the task which you have synchronized from PLANTA project before.
      • The name of the task is also the name of the new board.
      • The board contains defined lists by default (copied from a stored template), which can be renamed or deleted, if necessary. New lists can be created as well.
        • In the PLANTA customizer master data, default lists are defined as listbox values in listbox category 00000422.
    • If there are resource assignments on the synchronized task, they are also automatically created as board members in PLANTA pulse.
    • The manager of the respective project in PLANTA project is automatically a board member, even if he/she is not assigned to the task as a resource.
      • I.e. the resources which are not assigned to the task or which are no project managers do not automatically become board members and cannot access the board in PLANTA pulse. This also applies to multi-project managers, persons responsible for the task, and resources which have synchronized the task, provided that they are not assigned to the task. These resources can, however, be invited to the board by the board administrators and hence become members with access to the board.

If errors were reported after completion of the synchronization, all transactions which have not run through will be displayed in the Open Configurations module (PLANTA link). By opening the log file on the required transaction, you can retrace closely which errors have occurred.

Display the PLANTA pulse relevant column in the Schedule module of the required project.

Activate the PLANTA pulse relevant checkbox for the task which is to be synchronized with PLANTA pulse and save.

Right-click on the project header bar and select the Synchronize with PLANTA pulse command from the context menu.

As soon as the synchronization is completed, a message is displayed which informs you on whether the synchronization was completed successfully or whether problems have occurred.

If synchronization was completed successfully,

• open PLANTA pulse and log-on with the user which corresponds to the project manager in PLANTA project or to one of the resources assigned to the synchronized task, depending on whether you want to continue planning with pulse or whether you simply want to have a look at the data.
  • In the Boards panel in PLANTA pulse, you see the following:
    • A project corresponding to the PLANTA project project has been created automatically. The name of the project contains the ID and the name of the respective project in PLANTA project. The key of the new project in PLANTA pulse is independent of the ID in PLANTA project.
    • The project contains a board which corresponds to the task which you have synchronized from PLANTA project before.
      • The name of the task is also the name of the new board.
      • The board contains defined lists (groups in which cards can be created), which can be renamed or deleted, by default. You can also create new lists.
        • In the PLANTA customizer master data, default lists are defined as listbox values in listbox category 00000422.
    • If there are resource assignments on the synchronized task, they are also automatically created as board members in PLANTA pulse.
    • The manager of the respective project in PLANTA project is automatically a board member, even if he/she is not assigned to the task as a resource.
      • I.e. the resources which are not assigned to the task or which are no project managers do not automatically become board members and cannot access the board in PLANTA pulse. This also applies to multi-project managers, persons responsible for the task, and resources which have synchronized the task, provided that they are not assigned to the task. These resources can, however, be invited to the board by the board administrators and hence become members with access to the board.

If errors were reported after completion of the synchronization, all transactions which have not run through are displayed in the Open Configurations module. By opening the log file on the required transaction, you can retrace closely which errors have occurred.

• In the schedule, the tasks already synchronized with PLANTA pulse are marked with the NEW symbol at the end of the task record in window 1 and next to the bar of the respective task in window 3. NEW A link is implemented on the symbol via which you can directly access the respective board in PLANTA pulse.
  • The access to the board is only permitted to board members. The synchronization alone does not entitle you to access the board (for more information, see the note in the "Procedure" section). If you do not have access rights for a board, the following message is displayed: Could not find board.
• The project manager of the project the task of which has been synchronized, as well as the person responsible for the task (if he/she is available in PLANTA project and has been copied to PLANTA pulse), are granted administrator rights in the respective board in PLANTA pulse.

In the schedule, the tasks already synchronized with PLANTA pulse are marked with the PLANTA pulse symbol next to the bar of the respective task in window 3.

Tasks already synchronized with PLANTA pulse contain the Switch to PLANTA pulse link in the Open PLANTA pulse field (the field is hidden by default), via which you can directly access the respective board in PLANTA pulse.

• The Link is only displayed once the Schedule module has been refreshed after synchronization.
• The access to the board is only permitted to board members. The synchronization alone does not entitle you to access the board (for more information, see the note in the "Procedure" section). If you do not have access rights for a board, the following message is displayed: Could not find board.

NEW The project manager of the project the task of which has been synchronized as well as the person responsible for the task (if he/she is available in PLANTA project and has been copied to PLANTA pulse) are granted administrator rights in the respective board in PLANTA pulse.

* In the schedule, the tasks already synchronized with PLANTA pulse are marked with the PLANTA pulse symbol next to the bar of the respective task in window 3. * Tasks already synchronized with PLANTA pulse contain the Switch to PLANTA pulse link in the Open PLANTA pulse field (the field is hidden by default), via which you can directly access the respective board in PLANTA pulse.

• The Link is only displayed once the Schedule module has been refreshed after synchronization.
• The access to the board is only permitted to board members. The synchronization alone does not entitle you to access the board (for more information, see the note in the "Procedure" section). If you do not have access rights for a board, the following message is displayed: Could not find board.

• Only projects can be synchronized with PLANTA pulse. Ideas, proposals, and programs cannot be synchronized.
• As soon as at least one task has been synchronized with PLANTA pulse, the External system parameter can no longer be empty or be changed to another external system. The user is informed by a respective message.
• (Master) milestones and summary tasks can no longer be synchronized with PLANTA pulse. NEW If the user tries to activate the PLANTA pulse field for a (master) milestone or for a summary task, or if he/she tries to convert a task synchronized with PLANTA pulse into a (master) milestone, a respective message is displayed.
• NEW For the task which is to be exported to PLANTA pulse, the PLANTA pulse checkbox can no longer be deactivated. The user is informed by a respective message.
• NEW Projects/tasks which are synchronized with PLANTA pulse (and exist in PLANTA pulse) cannot be deleted in PLANTA project. The user is informed by a respective message.
  • NEW The resource assignment and the loads of a synchronized task, which have already been synchronized as well, cannot be deleted either. You can only delete resource assignments which have not been synchronized yet.
• Only person resource assignments can be synchronized with PLANTA pulse. Departments, skills, material or cost resources cannot be synchronized.
• Managers of the projects are only synchronized initially. A manager change in an already synchronized project will not be transmitted to pulse.

Only projects can be synchronized with PLANTA pulse. Ideas, proposals, and programs cannot be synchronized.

(Master) milestones and summary tasks can no longer be synchronized with PLANTA pulse.

Only person resource assignments can be synchronized to PLANTA pulse (no departments, no skills, no material or cost resources).

Managers of the projects are only synchronized initially. A manager change in an already synchronized project will not be transmitted to pulse.

Synchronization of the deleted data is not supported. If already synchronized projects, tasks, and resource assignments are deleted in PLANTA project, this does not cause the deletion of the respective objects in PLANTA pulse.

Information

• Re-synchronization from PLANTA pulse to PLANTA project takes place automatically. The following data is resynchronized:
  • Board member data
    • If new members have been added to a board in PLANTA pulsewhich is synchronized with PLANTA project, they will automatically be transmitted to PLANTA project as well and will automatically be assigned to the respective task as resource assignments, provided that
      • a user exists in PLANTA project which has the same e-mail address as the new board member in PLANTA pulse and
      • this user exists in PLANTA project as a resource the ID of which equates to that of the user.
    • The deletion of members of synchronized boards is not transmitted to PLANTA project.
  • Time recording data
    • Detailed information on time recording in PLANTA Hybrid
• The creation and deletion of cards in PLANTA pulse has no effect on PLANTA project.

Information

• Re-synchronization from PLANTA pulse to PLANTA project takes place automatically. The following data is resynchronized:
  • Board member data (adding new board members, restrictions see below)
  • Time recording data
    • Detailed information on time recording in PLANTA Hybrid
• The creation and deletion of cards in PLANTA pulse has no effect on PLANTA project.

Details

• If new members have been added to a board in PLANTA pulsewhich is synchronized with PLANTA project, they are automatically copied to PLANTA project as well and are automatically assigned to the respective task as resource assignments, provided that
  • a user exists in PLANTA project which has the same e-mail address as the new board member in PLANTA pulse and
  • this user exists in PLANTA project as a resource the ID of which equates to that of the user.

Restrictions

• Information on deleted data is not transmitted from PLANTA pulse to PLANTA project. This means: If in PLANTA pulse board members are removed from synchronized boards or their recorded hours are deleted, information on this is not transmitted to PLANTA project.