Budget MOD009C9S New from DB 39.5.0

Access path

• Program panel Budget

Program Area

Information

• In the area header, specifications on the program, the current program baseline as well as the Calculate new button, can be found. The last one initiates the complete recalculation of all values. This is necessary if, e.g., the project assignments have been changed, etc.

Construction and Editing of Data

Information The data is divided into three blocks:

• • Costs block
  • Effort block
  • Benefit and revenues block

Costs Block

Information

• On the vertical level, the block consists of
  • a program total level (DT281) and
  • a yearly tranche level (DT282).
    • each of these levels contains
      • a sum line and
      • lines for individual Cost type groups of the Cost type.

Summarization

• The lowest level is formed by cost type group lines of the yearly tranche. From here,
  • the values of all cost type groups of a yearly tranche is summarized in the sum line of this yearly tranche (summed up) on the one hand.
  • on the other hand, the values of individual cost type groups of all yearly tranches are summarized (summed up) to the respective cost type groups on program total level.
• The top level is the sum line on program total level. It displays the summarized values from all cost type group lines of all yearly tranches.

• On horizontal level, the following columns are contained in the Costs block:
  • Budget column groups (Program budget, Project budget, Approved, Requested, Baseline columns)
  • Cost column group (Actual, Remaining, Total, Deviation, % deviation)

Procedure

• All columns except Program budget are output columns. They cannot be edited manually. The values displayed here are summarized values from all projects assigned to the program and their subprojects.
• The values of the Program budget column only refer to the program itself without considering the assigned projects. Manual inputs are only possible on yearly tranches. On total program level, only summarized (summed up) values are displayed.

Effort Block

Information

• The construction, the display, and the editing options in the Effort block are identical to those in the Costs block.
  • The cost type groups displayed here, are of the Effort type

Traffic Lights for Costs and Effort

Information

• Left of the heading column, traffic light triangles visualize the deviation between budget values and the calculated cost or effort values for each line.
• The traffic lights are only displayed if budget values are available.
• The reference field for the traffic light is the % deviation field in the respective line.
  • Green traffic light: Total costs are lower than budget
  • Yellow traffic light: Costs/effort overrun of up to 5%
  • Red traffic light: Costs/effort overrun of up to 5%
• The % deviation values reference the absolute values in the Deviation column.
  • The absolute deviation values
    • of costs on project level are calculated from:
      • Total - Project budget
    • of costs in the yearly tranches are calculated from:
      • Total - Project budget
    • of costs on project level are calculated from:
      • Total - Project budget
    • of effort in the yearly tranches are calculated from:
      • Total - Project budget

Costs and Revenues Block

Information

• On the vertical level, the block consists of
  • a program total level and
  • a yearly tranche level.

Summarization

• The values of the separate yearly tranches are summarized to the program total level (summed up).

• On horizontal level, the following columns are to be distinguished in the Benefit and revenues block:
  • Benefit columns groups
  • Revenue column groups

Procedure

• All columns are output columns. They cannot be edited manually. The values displayed here are summarized values from all projects assigned to the program and their subprojects.

Note

• The block is only visible if the benefit or revenues are available for at least one of the assigned projects.

Projects Area

Information

• The construction (levels and columns) and the editing options in the Projects area are identical to those in the Program block.
• The displayed values are summarized values of the corresponding project and all of its subprojects from the Budget module (project).